Privacy Policy for Schools
Effective Date: 1st April 2025
This Privacy Policy outlines how school.preschoololympiad.com, operated by Bharat Shishu Vidya Initiatives Pvt Ltd, manages information for the Preschool Olympiad assessment process. This subdomain is exclusively for schools and authorized representatives to manage registrations and payments.
1. Scope of This Policy
This policy specifically applies to school.preschoololympiad.com and governs data submitted by schools, school administrators, authorized teachers, or coordinators acting on behalf of students from Nursery to Grade 2. It is distinct from the general privacy policy for preschoololympiad.com.
2. Information We Collect
We collect limited and purpose-specific information required to conduct Olympiad assessments effectively.
School & Coordinator Information
  • School / branch name
  • City and state
  • Authorized contact person’s name
  • Email address and phone number
Student Information (Limited & Necessary)
  • Student name
  • Grade / level
  • Date of birth (for age validation, where applicable)
  • Subject(s) registered
  • Olympiad roll number or unique identifier
We do not create public profiles, social logins, or password-based student accounts.
3. Purpose of Data Collection
The data collected is used strictly to:
  • Register students for specific Olympiad rounds
  • Process participation fees
  • Conduct assessments and evaluations
  • Generate results, certificates, and reports
  • Provide schools and parents with learning insights
We do not use student data for advertising, promotions, or unrelated commercial purposes.
4. Payment Processing
Payments on school.preschoololympiad.com are collected round-wise (School / Interschool / State / National) as selected by the school.
  • Payments are processed via secure third-party payment gateways (e.g., Razorpay).
  • We do not store card, UPI, or banking credentials.
  • Payment data is governed by the respective gateway’s privacy and security policies.
5. Round-Specific Participation
Fees paid on this platform apply only to the selected Olympiad round.
Advancement to higher rounds is optional and subject to qualification and separate registration.
6. Learning Management System (LMS) & Educational Analytics
To enable structured evaluation and meaningful learning outcomes, student data is used to create a secure internal user record within our Learning Management System (LMS).
This LMS is used solely for educational and assessment purposes, including:
  • Digitisation of written and oral assessment responses
  • Automated and human-assisted evaluation
  • Generation of student-wise performance reports
  • Identification of learning gaps and improvement areas
  • Grade-level and cohort-level analytics for schools
  • End-of-year consolidated academic insights
Important Notes:
  • LMS access is restricted and not publicly searchable
  • Student data is not shared or monetized
  • Analytics are used to support foundational learning improvement, aligned with NEP 2020 and NIPUN Bharat
No behavioural profiling or commercial tracking is performed.
7. APIs, Integrations & Data Flow
This platform minimizes API integrations to reduce data exposure. APIs, when used, are limited to functions like registration confirmation, assessment management, and result/certificate generation. No data is shared with external platforms beyond what is operationally essential for the Olympiad.
8. Cookies & Analytics
We do not use cookies for advertising or behavioral tracking. Basic, anonymous analytics (e.g., page visits, device type) may be collected for internal performance monitoring and reliability purposes only.
9. Children’s Privacy & Compliance
This platform does not accept direct data submissions from children. All information is submitted by schools or parents acting in a supervisory role. We adhere to child data protection principles in accordance with applicable Indian IT and education guidelines.
10. Data Security
We implement reasonable administrative and technical safeguards, including:
  • Role-based access controls
  • Secure data transmission
  • Limited internal access to student information
While we take strong precautions, no digital system can guarantee absolute security.
11. Data Retention
Student and school data is retained only as long as necessary to:
  • Complete the Olympiad cycle
  • Generate reports, certificates, and analytics
  • Meet statutory, audit, or educational requirements
Data may be anonymized or archived after the completion of the academic cycle.
12. Policy Updates
This Privacy Policy may be updated periodically to reflect operational, legal, or regulatory changes. Any updates will be published on this page with a revised effective date.
13. Contact Information
For any questions regarding this Privacy Policy or data handling practices, please contact:
🏢 Bharat Shishu Vidya Initiatives Pvt Ltd